Privacy Policy

Data Controller

 

The data controller responsible for your personal information is:

 

Heart Magick Celebrant

Email: heartmagick@outlook.com

Telephone: 07728 425400

 

Information We Collect

 

We may collect and process the following categories of personal information:

 

• Full names

• Postal addresses

• Email addresses

• Telephone numbers

• Ceremony details and personal preferences

• Payment and billing information

• Photographs or video content (where consent has been provided)

• Communications and correspondence between you and us

• Website usage information via cookies and analytics tools

 

How We Collect Information

 

We collect personal information when:

 

• You enquire about our services

• You enter into a contract with us

• You complete forms on our website

• You communicate with us by telephone, email, or social media

• You subscribe to newsletters or marketing communications

• You provide information during ceremony planning meetings

 

Lawful Basis for Processing

 

We process personal data under one or more of the following lawful bases:

 

• Performance of a contract

• Compliance with legal obligations

• Legitimate business interests

• Consent, where required

 

How We Use Your Information

 

We may use your personal information to:

 

• Provide celebrant and ceremony services

• Communicate regarding bookings and enquiries

• Prepare personalised ceremonies

• Process payments and invoices

• Maintain internal business records

• Improve our services and website functionality

• Comply with legal and regulatory obligations

• Send marketing communications where consent has been provided

 

Sharing Your Information

 

We do not sell or rent your personal information to third parties.

 

We may share your information with trusted third parties where necessary for business operations, including:

 

• Payment service providers

• Accountants and professional advisers

• Website hosting providers

• IT support services

• Legal or regulatory authorities where required by law

 

All third parties are required to respect the security and confidentiality of your personal data.

 

Data Retention

 

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, and tax obligations.

 

Data Security

 

We implement appropriate technical and organisational measures to safeguard your personal information against unauthorised access, loss, misuse, disclosure, or alteration.

 

Your Rights

 

Under UK data protection law, you have the right to:

 

• Request access to your personal data

• Request correction of inaccurate data

• Request erasure of your personal data

• Object to processing

• Request restriction of processing

• Request transfer of your personal data

• Withdraw consent at any time where processing is based on consent

 

Requests may be made by contacting us using the details provided above.

 

Cookies

 

Our website may use cookies and similar technologies to improve user experience and analyse website traffic. You may adjust your browser settings to refuse cookies if you prefer.

 

Third-Party Links

 

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of such websites.

 

Complaints

 

If you are dissatisfied with how we process your personal data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (“ICO”).

 

Information Commissioner’s Office

Website: https://ico.org.uk

 

Changes to This Privacy Policy

 

We reserve the right to amend this Privacy Policy at any time. Updated versions will be posted on our website with the revised effective date.

 

Contact Us

 

If you have any questions regarding this Privacy Policy or how your personal data is handled, please contact:

Heart Magick Celebrant

Email: heartmagick@outlook.com

Telephone: 07728 425400

 

Effective Date: 17th May 2026